Data Supplements in Blood - Instructions for Authors
Data supplements can be special figures, materials & methods, special tables, or other items that add to the topic of the article but not substantially enough for inclusion within the body of the article. They can be items that are not printable, such as videos or long gene sequences.
Though the journal permits references inside the article to certain, non-commercial Web sites, the preference is for documents of a manageable quantity and filesize that are currently stored on another Web site to be stored on Blood Online as supplements, especially if the Web site on which they are currently posted is not sponsored by a university or government institution.
Data supplements can be published online only after approval by the editors following peer review. Authors must include the supplement in all submissions of the manuscript in Blood Bench>Press, even with revisions.
When submitting, it is easiest for journal staff if you upload individual items individually. For example, upload a single JPG for a single supplemental figure (FigS1.jpg, FigS2.jpg, etc.) and the same for a table (TableS1.doc, TableS2.doc, etc.). Along with the supplements, please upload a separate, single document in Microsoft Word or Rich Text Format consisting of all legends, one for each supplemental item. Do not write a single legend for all items (such as “The five supplemental videos detail the process of...”). There must be a unique legend for each supplemental item. Finally, please do not upload a single PDF containing all your supplemental items and their legends. All legends especially must be editable and in Word (.doc) or Rich Text Format (.rtf).
Please do not upload a single PDF containing all your supplemental items and their legends. All legends especially must be editable and in Word (.doc) or Rich Text Format (.rtf).
Also, please do not refer to a supplement in the text of your manuscript unless you have uploaded it as well, and do not include the supplemental items as part of your main manuscript document or figure upload. Our Web site for submission contains a special section for supplements of all types, including those not meant for publication.
Non-Video Formats
Authors may upload supplemental documents in the following formats:
- HTML (.htm or .html);
- Simple rich text format (.rtf) or plain text (.txt), both of which will be converted into HTML
for posting on to Blood’s Web site;
- Graphic formats: JPEG (.jpeg or .jpg), GIF (.gif), TIFF (.tif), Windows bitmap (.bmp), or Portable Network
Graphic (.png) &mdash any format other than JPEG or GIF will be converted into an appropriately sized JPEG for posting;
- Adobe (.pdf);
- PostScript (.ps) or Encapsulated PostScript (.eps), both of which will be converted into PDF;
- PowerPoint (.ppt), which will be converted into PDF;
- Complex Microsoft Word (.doc) or rich text format (.rtf), both of which will be converted into PDF;
- Excel workbooks or spreadsheets (.xls); and
- Comma-separated variables (.csv) or tab-delimited text (.txt containing quotation marks surrounding your fields
and commas or tabs as the separator between each field), both of which will be converted into XLS.
Video Formats
Videos may be uploaded in one of the following formats:
- QuickTime (.mov);
- Audio Video Interleave (.avi);
- Windows Media (.wmv);
- Moving Pictures Expert Group (.mpeg or .mpg); and
- Shockwave/Flash Format (.swf).
Submit all videos at the desired size and length. To avoid excessive delays for users accessing them on their
Web browsers or downloading them, keep videos to fewer than 5 MB in size, normally running between 30 and 45 seconds
in length. To control the filesize of MOV videos, use QuickTime’s “compress” option. Cropping frames and image sizes
can also significantly reduce filesizes, and videos can be looped to play more than once, provided filesize does
not become excessive.
More information about QuickTime is available at Quicktime Tutorials.
Authors will be notified if problems exist with submitted data supplements or if an item, such as a legend, is
missing and needed prior to posting. The journal’s staff will not edit the content of a supplemental document, but
staff may change its dimensions and/or its format, may combine individual pieces &mdash such as subsets A and B &mdash into
a single view or a single document, and may remove surrounding white space.
If possible, the supplemental data and corresponding legend(s) (not copyedited) will be posted alongside the article in Blood First Edition. There is no subsequent copyediting of legends, and the journal prefers to make no changes to supplements once they are posted online. Your supplement will remain the same in regular publication as it appeared in First Edition.
Finally, be advised that the journal does not guarantee inclusion of supplements at the same time as an article’s prepublication or even regular publication. Significant delay may occur before your supplement is available online. You may aharmon{at}hematology.org if you are concerned about a delay in the posting of your supplemental data, but you must understand that it holds no priority in relation to the referring article. It is best to avoid allusions to your supplemental data in the text of your article.
For questions and/or to send a supplement on a disc or CD in case upload was not successful, contact
Andrew Harmon
Technical Content Editor
American Society of Hematology
1900 M St. NW, Suite 200
Washington, DC 20036
202-552-4900 (tel)
202-776-0549 (fax)
aharmon{at}hematology.org
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